DVIR's: Filing & Monitoring
As we talked about in this post, it is extremely important that
Carriers ensure their professional drivers complete daily vehicle inspection
reports that include all of the required items for their jurisdictions.
Additionally, it is equally as important that the daily vehicle inspection
reports are completed properly. By doing so, this will help to avoid potential
violations during a roadside inspection, or while undergoing a NSC
compliance audit or DOT audit.
Depending on the jurisdiction the Carrier is located within, the submission
of the daily vehicle inspection report documents can vary. In Alberta, for
example, in accordance with the Commercial Vehicle Safety Regulation Sec
13(a) a driver shall, within 20 days after the completion of a trip inspection
report, forward the original of the report to the home terminal of the carrier
who is responsible for the commercial vehicle. Additionally, Commercial
Vehicle Safety Regulation Sec 13(2) (a) - (c), a carrier shall ensure the driver
forwards the original trip inspection report, will deposit the original trip
inspection report to its principal place of business within 30 days of
receiving, and keep original copy of the trip inspection report on file for each
vehicle for at least 6 months in chronological order.
Carriers are encouraged to review the submitted daily vehicle inspection
reports to ensure they are being completed in accordance with legislation.
Additionally training may be required of the drivers that continuously
submit documentation that fails to meet these requirements.