DVIR's: Filing & Monitoring

As we talked about in this post, it is extremely important that

Carriers ensure their professional drivers complete daily vehicle inspection

reports that include all of the required items for their jurisdictions.

Additionally, it is equally as important that the daily vehicle inspection

reports are completed properly. By doing so, this will help to avoid potential

violations during a roadside inspection, or while undergoing a NSC

compliance audit or DOT audit.

Depending on the jurisdiction the Carrier is located within, the submission

of the daily vehicle inspection report documents can vary. In Alberta, for

example, in accordance with the Commercial Vehicle Safety Regulation Sec

13(a) a driver shall, within 20 days after the completion of a trip inspection

report, forward the original of the report to the home terminal of the carrier

who is responsible for the commercial vehicle. Additionally, Commercial

Vehicle Safety Regulation Sec 13(2) (a) - (c), a carrier shall ensure the driver

forwards the original trip inspection report, will deposit the original trip

inspection report to its principal place of business within 30 days of

receiving, and keep original copy of the trip inspection report on file for each

vehicle for at least 6 months in chronological order.

Carriers are encouraged to review the submitted daily vehicle inspection

reports to ensure they are being completed in accordance with legislation.

Additionally training may be required of the drivers that continuously

submit documentation that fails to meet these requirements.